Who we are:
We specialize in providing top-notch management services to homeowner associations, condominiums, and community-based organizations. We excel in delivering exceptional customer support, helping them achieve their goals and maintain thriving communities.
Why We are the Right Fit for You:
- Meaningful Work: Your work directly improves the lives of those in the communities we manage.
- Collaborative Environment: Join a team of like-minded professionals who are passionate about property management and dedicated to our mission. We foster a collaborative and supportive work environment where your skills are valued.
- Career Growth: We offer opportunities for career advancement and professional development. We're invested in an employee's growth and provide avenues for you to excel in your career.
- Work-Life Balance: We understand the importance of work-life balance, offering flexible work arrangements and respecting your need for personal time to recharge.
- Value-driven: Our core values drive everything we do. We believe in integrity, accountability, and ethical choices in all aspects of our work.
Responsibilities:
Communications:
- Respond to all emails and voicemails within 24 hours (Monday–Thursday); weekend messages should be addressed by end of day Monday.
- Maintain proactive communication with Boards, homeowners, vendors, inspectors, and staff to align on expectations and address community needs.
- Ensure timely distribution of community notices and updates via email, portals, and message boards.
Financial Management
- Review and approve invoices daily, verifying accuracy and correct allocation.
- Monitor accounts receivable and coordinate with Boards and AR staff on collection strategies.
- Review monthly financials, report discrepancies, and present summaries to Boards at meetings.
- Track community cash flow and alert Boards of funding concerns.
- Draft annual budgets and assist Boards through the approval process.
Board & Annual Meetings
- Schedule and provide proper notice for Board and annual meetings in compliance with governing documents and Texas Property Code 209.
- Prepare agendas and Board packets; lead meetings and record actionable items.
- Coordinate and facilitate annual meetings, including ballot processing, quorum tracking, and election reporting.
Property Inspections & Maintenance
- Conduct monthly property inspections; report findings and maintenance needs to the Board.
- Verify vendor performance and contract compliance during site visits.
- Promptly address and escalate urgent or liability-related issues (e.g., leaks, safety hazards)
- Ensure community assets (e.g., pools, clubhouses) are clean, safe, and compliant with permits.
Project Oversight & Vendor Management
- Create and distribute RFPs for community projects; prepare bid comparison summaries.
- Maintain vendor records (contracts, COIs, W9s), and oversee contract renewals.
- Assist in managing reserve studies, insurance claims, audits, and special projects
Compliance & Governance
- Guide Boards on compliance with governing documents, Texas Property Code 209, and best practices.
- Coordinate ARC applications and appeals; support enforcement and review of community violations.
- Maintain management and service agreements; ensure proper notice and renewals.
Benefits:
- Medical, Dental, and Life Insurance
- Vacation and Holiday Pay
- 401(k) Retirement Plan